Jobs

Legacy is looking to hire an Administrative Assistant

Classification: Permanent; 24 hours/week

Educational Requirements: High School Diploma or Equivalent Experience

Position Overview:

The Ministry/Administrative Assistant provides vital administrative and clerical support for the church’s pastoral and ministry teams. This individual is the first point of contact for visitors, congregants, and staff, ensuring a welcoming and organized office environment. The role involves managing communication, coordinating schedules, handling records, and supporting church events and activities. A strong sense of confidentiality, excellent organizational skills, and a dedication to the church’s mission are essential.

Duty/Responsibility: Office Administration Percent: 50 Frequency: Daily

Tasks Involved

● Direct telephone calls, visitors, emails to appropriate staff

● Maintain awareness of staff schedules, locations, and availability

● Grasp understanding of church schedules, events, and member information

● Prepare and distribute mailings from church, staff, and groups

● Manage office phone system and copier print system

● Maintain and restock office supply inventory

● Assist staff with office tasks, such as copying, prepping, distributing, etc. when available

● Maintain church, calendars, groups, attendance, events, etc. accordingly

● Facilitate background check system

● Assist Operations Director with financial transaction processing

● Maintain CCB system administration

● Maintain push system admin administration

Duty/Responsibility: Organizational Communication Percent: 50 Frequency: Daily

Tasks Involved

● Distribute weekly pastor email

● Update website information as needed

● Prepare, print, and record Weekly Connect

● Prepare monthly announcement sheet

● Coordinate all corporate communications, including announcements, media, screens, posters, etc.

● Oversee website and corporate communications